Visitor Management System for Coworking Spaces
Replace paper sign-in clipboards with a sleek, automated guest reception system. Give visitors a warm welcome, notify host members instantly, and keep your space secure.
No credit card required · Tablet & smartphone QR ready · Cancel anytime
Guest Arrival
Visitor Name
Michael Anderson
Acme Venture Partners
Host Member
Sarah Jenkins (Studio 4B)
Meeting Room A booked (2:00 PM – 3:00 PM)
NDA Signed
✓ Yes
Badge Status
Digital Pass Active
Modern Guest Reception
Professional Visitor Management for Shared Offices & Coworking
In an active flexible workspace, dozens of guests, prospective members, contractors, and client visitors arrive daily. Without a dedicated system, community managers waste hours greeting guests and hunting down hosts. Aikorax automates reception so your team stays focused.
Tablet & Mobile QR Check-In
Mount a tablet at your reception or print a smart QR code sticker. Guests scan with their phone camera to complete check-in in under 20 seconds.
Instant Host Notifications
The moment a visitor checks in, Aikorax alerts the host member via email, in-app notification, or automated reminder so no guest is left waiting.
Digital NDAs & Space Agreements
Require visitors to sign space rules, liability waivers, or confidentiality agreements on screen before granting access.
Live Evacuation & Occupancy Logs
Real-time dashboard showing every visitor currently in the building. Essential for emergency safety roll calls and building compliance.
Tailored Check-In Flows
Manage Every Type of Visitor Entering Your Space
Not all arrivals are the same. Aikorax lets you configure specific visitor flows depending on who is walking through your doors:
Member Guests & Clients
Clients visiting members for private meetings. When they sign in, the member is instantly notified via push or email so they can greet them.
Tour Guests & Prospects
Prospective members dropping in for a space tour. Capture their contact info, company name, and requirements automatically in your dashboard.
Day-Pass Coworkers
Drop-in workers purchasing day passes. Verify payment, generate their WiFi pass, and log their desk check-in in one seamless step.
Event Attendees & Meetups
Handle evening events and workshops with speedy digital check-in to avoid front-desk congestion and maintain fire-safety headcounts.
Vendors & Contractors
Log cleaning crews, maintenance engineers, and service technicians with exact entry and exit timestamps for physical security compliance.
Connected Workflows
Automate Arrival Notifications
Connect visitor arrivals to our automated notification triggers for Slack, email, or SMS via our automation engine.
Clear Answers
Coworking Visitor Management FAQs
Common questions about reception setup, host alerts, hardware requirements, and data compliance.
What is a coworking visitor management system?
A coworking visitor management system is software that replaces paper logbooks at front desks. It enables guests, interviewees, and contractors to register digitally, signs them in via QR code or tablet, notifies their host automatically, and logs visitor records for security and reporting.
Which Aikorax subscription plan includes visitor management?
Visitor management is included in the Aikorax Pro plan ($49/mo) and AI Pro plan ($79/mo). Unlike dedicated visitor kiosk vendors (such as Greetly or Envoy) that charge $99 to $250/mo just for visitor check-in, Aikorax includes unlimited visitor registrations, host notifications, and QR check-in alongside desk and room booking.
How does visitor check-in notify members when their guest arrives?
When a visitor signs in and selects the member or company they are visiting, Aikorax immediately triggers an automated notification to that host. Hosts receive an alert with the guest’s name and arrival time, preventing front-desk bottlenecks.
Can visitors check in without a physical reception tablet?
Yes. You can display a custom QR code sign at your entryway. Visitors simply scan the QR code with their mobile phone browser to complete registration and NDA signing without touching a shared screen or installing an app.
How are visitor records stored for privacy and security compliance?
All visitor data is securely isolated by workspace tenant, encrypted in transit and at rest, and accessible only by authorized space administrators. Records can be filtered, exported for compliance audits, or scheduled for automated privacy retention cleanup.
Upgrade your front desk experience today
Deploy a modern visitor sign-in workflow in minutes on any tablet or smartphone.
No credit card required · Instant setup · Cancel anytime