Aikorax Help · Workspace Activation

Getting Started with Your Workspace

Welcome to Aikorax! Whether you start on our Forever Free tier or a paid plan trial, this guide outlines the recommended sequence to launch your space in under 15 minutes.

Recommended 8-Point Activation Sequence

1. Select your operating model

Configure your workspace for your primary operational mode: Hybrid Flex (hot desks + hourly rooms),Dedicated Desks, Private Suites, or Multi-Location Network.

2. Set location, timezone, and business details

Add your primary site address, business contact email, currency, and sales tax rate. Timezone defaults are established at the organization level and inherited by all sites, with individual location overrides supported for multi-region operators.

3. Provision starter membership plans

Choose from pre-built plan templates:

• Hot Desk Flex: Day-pass access with standard meeting room credits.
• Dedicated Resident: Assigned permanent desk with 24/7 building access.
• Virtual Office: Mail handling and discounted meeting room rates.

4. Add desks, meeting rooms, and resources

Build your interactive inventory under Locations → Floor Plans. Assign capacity limits, amenities (e.g. 4K displays, whiteboards, video conference gear), hourly pricing rates, and member credit policies.

5. Connect Stripe payment processing (or safely skip)

Connect your Stripe account under Settings → Billing to enable automated member subscription renewals and credit card checkout. Aikorax charges 0% platform commission on member transactions. If you prefer manual bank transfers or are testing during your free trial, you can explicitly defer payment collection at any time.

6. Invite staff and import initial members

Invite front-desk staff with role-based permissions (ADMIN or STAFF). To migrate existing members, use the zero-overwrite CSV importer at /app/members/import/data with 1-click batch rollback safety.

7. Simulate a test booking and preview the member portal

Navigate to your public workspace page (/s/[slug]) to test desk availability, check room calendars, and verify confirmation email invitations with attached RFC 5545 calendar invites.

8. Monitor your live activation checklist

Return to your Operator Dashboard (/app) to review your progress checklist. Once each milestone is verified, your workspace is officially ready for live operations!

Before Going Public

Need assisted onboarding? Visit our contact page or submit a request directly inside the app via Support Tickets.